Registration

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Registration Information

All San Marcos Academy students, whether new or returning, must complete the registration process before starting classes at SMA.

Day students (grades K-12) will need to make an individual appointment by calling the school office (starting June 3) at 512-753-8040 or emailing Tarah Parsons at [email protected] to schedule a specific day and time.

Boarding students (grades 6-12) will have a designated registration day (August 10) when they can also move into the dormitories. No specific appointment is necessary on this day.

*Note: Upper school students participating in fall athletic practices must be registered for school first and should schedule their registration date accordingly. Football practices will begin Aug. 1 and volleyball/cheer practices will begin Aug. 5. Any boarding students who wish to participate in these practices must arrange their accommodations with a friend or relative as the dormitories will not be opened until August 10.

Middle and Upper School Students should have a recent physical examination (signed by a physician) to leave on file in the school health center at the time of registration. Our physical examination form can be printed and given to your student’s physician. Lower School Students must have a Medical Certificate signed by a physician.

Additional registration forms are posted below in the Q & A section. These completed forms will be required at the time of your child’s registration.

Following are the registration dates for the 2019-20 school year:

Upper School Day Students*

Dates:
Monday-Wednesday, July 29-31
Sunday, Aug. 4

Times: (by appointment only: call 512-753-8040 or email [email protected] to schedule)

  • 8 a.m. to 6 p.m. on July 29
  • 8 a.m. to 5 p.m. on July 30-31
  • 1:30-4:30 p.m. on Aug. 4

*Upper School Boarding Students who plan to participate in fall athletic practices may also register on these days. Those interested in football camp may want to read Coach Les Davis’s letter about the camp schedule.

Lower & Middle Day Students

Dates: Tuesday-Friday, Aug. 6-9

Times: 8:30 a.m. to 5 p.m.
by appointment only: call 512-753-8040 or email [email protected] to schedule

Day Student Siblings

Note: Day families who have students in Upper School as well as Lower or Middle School may choose to bring all their children at one time during any of the day student registration days.

Boarding Students

Date/Time: Saturday, Aug. 10,
starting at 1 p.m. in the library

Dorms will be open for domestic boarding students on Saturday, Aug. 10. International boarding students may arrive at the dorms on Friday, Aug. 9.

Students who will need transportation from the airport should share travel plans with the Dean of Residential Life as soon as possible.

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Questions and Answers

Q: What should I expect at registration?
Q: Will I need to make a payment during registration?
Q: What do I need to bring to registration?
Q: What forms will be required at registration?
Q: What should I expect at registration?

A: Students should attend registration with a parent or guardian. The process will take about one to two hours for most students. The registration process begins in the school office  of the Upper School academic building (except for the Aug. 10 registration which will begin in the library). During registration, families will make stops at the school office, business office, Student Health Center, IT department, bookstore and uniform store. Students will also get a photo taken for their school ID, so please have appropriate haircuts (as per Student Handbook). Middle and Upper School students will receive a class schedule and will have an opportunity to approve that schedule or make changes as needed. Boarding students will also check in with their dormitory hall director and move into their dorm room.

Q: Will I need to make a payment during registration?

A: Invoices and other financial information, as well as instructions for using Smart Tuition, will be sent out by email once a student has been accepted. If you have not made arrangements for payment prior to your student’s registration date, please be prepared to do so during registration. Additionally, books, supplies and uniforms purchased through our campus bookstore or uniform shop must be paid for at the time of registration (by check, credit/debit card or cash).

Q: What do I need to bring to registration?

A: Registration will go more smoothly if you can bring the following items:
• Current record of immunizations (if not already submitted to the school)
• Current physical examination (signed by a physician) and any medications that need to be left in the infirmary.
• Upper School students who plan to use their own personal laptop for school should bring the laptop (fully charged) so our IT staff can load it with software and e-books. Any Mac or PC laptop in good working condition and less than three years old will suffice for the 1:1 program. Tablets and Chromebooks are not allowed, however.
• Students and parents who will be driving their vehicles on campus regularly will need a permit for their automobile(s). Please have your license plate numbers handy for this purpose (we recommend taking a photo of your license plate so the number is available in your phone).
• Boarding students should have everything they need to move into the dormitory room. (Refer to our dormitory checklist)

Q: What forms will be required at registration?

A: Posted below are health forms [including the physical examination form] and other important forms that we require at registration. While we will have copies of these forms at registration, we recommend that you review the forms and complete them ahead of time in order to streamline the registration process. If parents or guardians are not able to accompany a student to registration, we strongly recommend completing the forms ahead of time and sending them with your student when he or she registers.

Middle and Upper School Students:

Boarding Students Only:

Lower School Students:

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Uniforms and Supplies

Purchasing School Uniforms

SMA sells some uniform items on campus, while others must be purchased through our online uniform provider, FlynnO’Hara Uniforms. A few basic items can be purchased through a retail store such as Target or Wal-Mart. Please visit our Uniforms Page to view a list of uniform requirements and for information on how to order items through the FlynnO’Hara website. Items sold through our own SMA Bookstore or in our Bear Outfitters uniform shop may be purchased during registration or by appointment with the bookstore manager. Call or email Alyssa Clutter (512-753-8026) for any uniform questions.

Packing for the Dormitory

Please view our dormitory room check list to see which items we recommend for your boarding student.

Summer Reading Assignments

Learning does not have to end during the summer months! Returning and newly accepted SMA students have reading assignments to complete prior to the 2019-20 school year. Visit the Academics Page for a list of summer reading assignments for K-12 students.

Purchasing Books and Supplies

Books, e-books and school supplies may be purchased during your student’s registration at our school bookstore. See the school supply lists posted below or call or email Alyssa Clutter (512-753-8026) for any questions about school supplies or books.

School Supply Lists

School supply lists for K-5 and Middle School are located below. For your convenience, these supplies are available for purchase at our school store, The Sabre.


Kindergarten Supply List

First Grade Supply List

Second Grade Supply List

Third Grade Supply List

Fourth Grade Supply List

Fifth Grade Supply List

Save time and support the Lower School by purchasing a school supplies pack from the Sabre Bookstore! We will even deliver the supplies to your child’s classroom for the first day of school! Download the order form or use the online payment portal to order.

Middle School Supply List

Note: We do not have a supply list for Upper School students. Their supplies will vary from class to class, and teachers will let students know of any specific requirements during the first week of school. Upper School students must have a laptop and should bring it with them to registration. 

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